Secure pseudo-anonymization and anonymization for
MS Word© and Excel©
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What is Clyp

The SaaS and On-prem solution for secure pseudo-anonymization and anonymization for MS Word© and MS Excel©.

TL;DR

Clyp is the first pseudo-anonymizer for data in MS Word © and MS Excel © formats which is developed as an easy and effective cloud or on-premise solution. The product is intended to provide the necessary security of the personal data in documents and spreadsheets so that they can be safely stored, distributed and used, in compliance with the GDPR requirements. Clyp encrypts and stores personal and sensitive information on our clyp.eu server, which can later be retrieved. Clyp can be used both inside the organization and for sharing personal and sensitive data with other organizations, registered with clyp.eu.

The concept

The philosophy of Clyp is to secure the personal data rather than the documents themselves. The user can select which information to protect, after which she can securely encrypt and store them on clyp.eu with a single push of a button. Later on when she needs the data back she can retrieve and decrypt the data just as easily with a single push of a button. The encryption needs a public key, and the decryption - a private key. Clyp provides tooling to generate robust asynchronous 2048 bit RSA key pairs, which are used for the operation. Clyp supports multiple data keys, meaning the organization can decide different people or departments to share encryption keys, so data can be stored compartmentalized on clyp.eu. Each user needs to have assigned one key pair for encryption and decryption, but may have access to multiple private keys for decryption, so that information can be managed in a flexible ways inside the organization. Here are some advantages to our approach:

Control

Clyp allows you to take control of personal and confidential information, that is stored in MS Excel© and MS Word© formats. After encrypting the data it is replaced with Clyp ID's, which make it pseudo-anonimized for people with access to the corporate tenant account and the private key, but also fully anonimized for anyone else. This gives a completely new way of managing personal or sensitive information - one may easily share with partners the content of a file for processing with Clyp encrypted personal and confidential data without violating GDPR or confidentiality agreements.

Compliance

GDPR EU Regulation posts a lot of challenges for companies when dealing with personal information. Importantly much of such information in any company remains stored in office documents. There are solutions addressing compliance for ERP systems, databases, etc., but compliance on document level continues to be a substantial risk. With Clyp we diminish this risk very significantly by making the data pseudo-anonimized for within the organization and completely anonimized for all external users. Clyp can also be used to send securely encrypted personal information to other companies, who are registered with clyp.eu.

Security

Clyp replaces your personal and confidential data with Clyp ID's, while storing the data in robust 2048 bit RSA encryption on clyp.eu. The system is designed with security in mind:

  • Access to the system requires access to a global company private key.

  • Access to the data requires valid Clyp token.

  • Retrieving data requires access to the Clyp ID, that should be decrypted.

  • Decrypting the data requires access to the private key, corresponding to the public key, with which it was encrypted.

How it looks

Here are some screenshots from Clyp and the Clyp management environment.

MS Office© client

Encrypting data

MS Office© client

Managing files

MS Office© client

Decrypting data

Admin interface

Dashboard

Admin interface

Token management

Admin interface

Communication and data keys

How it works

The main function flow in Clyp

  • Selection

    After installing and setting the system, the end user needs to select the data that needs to be encrypted in MS Excel© and MS Word© directly in the open files, containing personal or confidential information.

  • Encryption

    Encryption of the data happens with a click of a button. Behind the scene Clyp encrypts the data on the user device, transfers the encrypted records to clyp.eu, returns a Clyp ID of the record and replaces the personal or confidential data with the Clyp ID. Clyp is not meant to encrypt all data in the file - just the parts which are personal or confidential (e.g. names, etc.)

  • Management

    The encrypted files can be handled as completely anonimized for all external users and pseudo-anonimized within the organization. Files designed for transfer to another company can be encrypted with their key and become anonimized for anyone but the company receiving them.

  • Decryption

    Decryption of Clyp handled files can only happen if the person trying it has the company private key, access to clyp.eu with access token, the file containing the Clyp IDs, as well as the private key from the key pair that was used to encrypt the data.

Pricing

The princing of Clyp

Software costs
Access token + standard encryption and decryption functionality + 100 000 cloud stored records per token: EUR 5 per token per month (paid anually)
   + Additional functionality for internal user encryption using their public keys + EUR 1 per token per month (paid anually)
   + Additional functionality for external partner encryption using their public keys + EUR 2 per token per month (paid anually)
   + Additional storage of 2.5 million cloud stored records + EUR 10 per month (paid anually)
Installation and services
Installation EUR 200 (one-off payment)
Consultancy services EUR 100/h (paid monthly on time and material basis) + travel and accomodation costs (if needed)

All prices exclude VAT. VAT will be charged according to the rules of EU and Republic of Bulgaria, where we are incorporated.

For on-premis installation and cloud installations with over 500 tokens, please contact us for custom pricing.

Get Clyp

Clyp does not have an open registration. The reason is that we would like to verify each account to make sure Clyp is used only for professional purposes and fully within the requirements of the law. We at Clyp store only encrypted data records and do not have any way to decrypt it as we never store your private keys. That is why we contact each account before giving acces to the system. Thank you for the understanding, please contact us with the form bellow and we will be in touch shortly!